Quick instructions for teachers

All activities are saved on Google Drive in the main Classroom folder, with subfolders corresponding to the class names.

When entering a student's email address, a dropdown list will appear, showing the selected student. It may happen that multiple students have the same name, resulting in several email addresses appearing in the list.

In this case, it is important to verify the accuracy of the email address assigned to the student – email addresses will include a number immediately after the last name.

A correct student invitation will display the student's first and last name, followed by the associated email address in the dropdown list.

If the email address appears twice in the dropdown list, it indicates that the address was entered incorrectly or does not exist. After correctly entering the student's email address, the avatar will display the first letter of their name or the image they have set. If entered incorrectly, the avatar will show a user icon.

Once the invitation is sent by selecting an entry from the dropdown list, the student's first and last name should appear along with "(invited)." If the email address itself appears with "(invited)," the invitation has been sent incorrectly

Files submitted by students are also saved on Google Drive in the main Classroom folder, organized into subfolders matching the class name and assignment title.

The image below shows where the file was saved in Class No. 1 under the First Assignment.

The student is the owner of a file submitted via Google Classroom.

However, once the student selects the "Turn in" button, ownership transfers to the teacher.

When the student clicks "Turn in," the owner’s name will change to "me" – meaning the teacher.

When the "Return" button is selected, the student regains ownership of the files, and the teacher no longer has any rights to them.

“Make a copy for each student” means that a template of the created document is generated on the teacher’s Drive, which students can work on without needing to create a new document or upload a file. These are shared files between the student and the teacher.

The copies are owned by the students for whom the document was created. They will remain the owners until they select the "Turn in" button. Until that time, the teacher only has viewing access to the files.

The teacher can view and edit the students' copies. If a student hasn’t submitted their work and there’s a risk of it being deleted (as the owner, the student has that ability), the teacher can create a new copy of the selected document.

To do this, locate the student's document copy, right-click on it, and select "Make a copy." At this point, a new copy will be created, but the teacher will become its owner.

Yes, all files on Google Drive within the class folders can be copied, regardless of ownership.

For example, a file submitted by a student from their desktop as a new assignment is shared on the teacher's Google Drive. Even though the student is the owner, the teacher can easily create a copy.

To create a copy of files, navigate to the Classroom folder on Google Drive, then to the folder for the specific class. All submitted files are located in folders named after the assignment.

Once inside the assignment folder, select all files (hold down the CTRL key and click on each file OR use the CTRL + A key combination to select all files; the selected files will be highlighted in blue), right-click on them, and choose "Make a copy."

A notification in the bottom left corner will indicate that the copy is being created.

You cannot directly copy a folder, but you can download the entire folder to your computer.

To do this, find the folder you want to download, right-click on it, and select "Download." A notification will appear in the bottom right corner indicating that the folder is being prepared for compression. This means the folder will be zipped into an archive with a .ZIP extension.

This file will then automatically be saved on your device.

After downloading a folder, it is saved as a compressed file, also known as an archive. To open it, you can use programs such as 7zip or WinRAR.

There are no restrictions preventing you from re-uploading downloaded and compressed files back to Google Drive. A good solution is to create a new folder on Google Drive named “Class Archive” or something similar that clearly indicates these are archived Classroom files, and upload all the previously downloaded files to this folder. Instructions for creating new materials on Google Drive can be found here.

There are three ways to invite students to a class:

• Enter the student's email address and select them from the list,
• Provide students with the class access code.

The main reasons for errors when inviting students to the class include:

• Incorrectly entered student email address (how to recognize an incorrectly sent invitation is described above),
• The instructor has sent the maximum number of invitations within 24 hours, which is 500 (Limits applied in Google Classroom).

If an error occurs, only the instructor should contact the IT Center and report the issue. The next step will be remote assistance with inviting students or inviting a designated administrator to the class as a TEACHER. Otherwise, IT staff will not be able to interfere with the class. Only the teacher has access to the class.

Please contact the IT Support Office by sending an email to adm.konta@uekat.pl.

Remember to include screenshots in the message that show:

• Information about the logged-in email account,
• The error message along with a description,
• An example of the entered data that triggered the error (e.g., when inviting a student).